3Q/DEPT Job Applicant Privacy Policy

This Job Applicant Privacy Policy (“Policy”) describes how 3Q Digital Holdings, Inc. and our subsidiaries and affiliates (collectively, “3Q/DEPT,” “we,” “us” or “our”) collects, uses, and discloses “personal information” as defined under California law from and about job applicants.

This Policy does not apply to our handling of data gathered about you in your role as a user of our consumer-facing services. When you interact with us as in that role, the 3Q/DEPT Privacy Policy applies.

1. Types of Personal Information We Handle

We collect, store, and use various types of personal information through the application and recruitment process. We collect such information either directly from you or (where applicable) from another person or entity, such as an employment agency or consultancy, background check provider, or other referral sources. This information includes:

Identification and contact information, and related identifiers such as full name, date and place of birth, and permanent residence, home and business addresses, telephone numbers, email addresses, and such information about your beneficiaries or emergency contacts.

Professional or employment-related information, including:

• Recruitment, employment, or engagement information such as application forms and information included in a resume, cover letter, or otherwise provided through any application or engagement process; and copies of identification documents, such as driver’s licenses, passports, and visas (only where required by job responsibilities); and background screening results and references.
• Career information such as job titles; work history; work dates and work locations; information about skills, qualifications, experience, publications, speaking engagements, and preferences; and professional memberships.

Education Information such as institutions attended, degrees, certifications, training courses, publications, and transcript information.

Potentially protected classification information such as race, sex/gender, religious/ philosophical beliefs, gender identity/expression, sexual orientation, marital status, military service, nationality, ethnicity, citizenship, request for family care leave, political opinions, health information (only if required by law), and criminal history.

Other information such as any information you voluntarily choose to provide in connection with your job application.

2. How We Use Personal Information

We collect, use, share, and store personal information from job applicants for our and our service providers’ business and operational purposes in our recruitment and hiring process such as: processing your application; tracking your application through the recruitment process; contacting references with your authorization; conducting background checks you authorize; evaluating you for current and future job opportunities, including matching your skills and interest to applicable job requirement; communicating with you throughout the hiring process; and making hiring decisions. We will also use job applicant information for internal analysis purposes to understand the applicants who apply and to improve our recruitment process, including improving our diversity and inclusion efforts. We may sometimes need to use applicant information for legal purposes, such as in connection with any challenges made to our hiring decisions.

3. With Whom We Share Personal Information

We will disclose job applicant personal information to the following types of entities or in the following circumstances (where applicable):

Internally: to other 3Q/DEPT personnel involved in the recruiting and hiring process.

Service Providers: in order to administer services during the 3Q/DEPT hiring process and to 3Q/DEPT affiliates. These service providers also include technology service providers, travel management providers, human resources suppliers, background check companies, and employment agencies or recruiters, where applicable.

Legal Compliance: when required to do so by law, regulation, or court order or in response to a request for assistance by the police or other law enforcement agency.

Litigation Purposes: to seek legal advice from our external lawyers or in connection with litigation with a third party.

Business Transaction Purposes: in connection with the sale, purchase, or merger.

4. How to Contact Us About this Policy

If you have any questions about this Policy, please contact privacy@3qdept.com or 1 S. Wacker Drive, Suite 2250, Chicago, IL 60606, Attn: Legal.